---
title: whatifi scenario services
description: Optimize decisions with Whatifi Scenario Services - capacity planning, financial forecasting, and strategic growth for project based industries.
image: https://sales.whatifi.io/hubfs/wss%20main%20page%20a2.jpg
---

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**data-enabled capacity forecasting**

# Proactive Capacity Consulting for Project-Based Industries

whatifi Scenario Services is tech-enabled consultancy that supports project-based businesses with real-time, data-driven capacity forecasts. 

We help project-based industries pre-plan operational and tactical capacity needs - collaboratively - and provide decision makers with the answers they need to make decisions. Today. Not next week.

Eliminate uncertainty, optimize resource allocation, and deliver on-time and on-budget.

[Book a Strategy Call](https://sales.whatifi.io/meetings/jcowley?hsLang=en)

[Learn more](https://www.drivewebstudio.com/)

![img1](https://sales.whatifi.io/hubfs/raw_assets/public/@marketplace/Drive_Web_Studio/Magnetic/images/img1.jpg "img1")

![insight matters logo desaturated-1](https://sales.whatifi.io/hs-fs/hubfs/insight%20matters%20logo%20desaturated-1.png?width=240&height=36&name=insight%20matters%20logo%20desaturated-1.png)

![theory studios desaturated](https://sales.whatifi.io/hs-fs/hubfs/theory%20studios%20desaturated.png?width=180&height=91&name=theory%20studios%20desaturated.png)

![zeva logo desaturated](https://sales.whatifi.io/hs-fs/hubfs/zeva%20logo%20desaturated.png?width=240&height=52&name=zeva%20logo%20desaturated.png)

![c53 logo desaturated](https://sales.whatifi.io/hs-fs/hubfs/c53%20logo%20desaturated.png?width=80&height=137&name=c53%20logo%20desaturated.png)

![Refuge_Gray_NoR](https://sales.whatifi.io/hs-fs/hubfs/Refuge_Gray_NoR.png?width=160&height=43&name=Refuge_Gray_NoR.png)

![augsense logo bnq](https://sales.whatifi.io/hs-fs/hubfs/augsense%20logo%20bnq.png?width=200&height=48&name=augsense%20logo%20bnq.png)

![CleanShot 2024-12-26 at 20.51.41@2x](https://sales.whatifi.io/hubfs/CleanShot%202024-12-26%20at%2020.51.41@2x.png "CleanShot 2024-12-26 at 20.51.41@2x")

**manage 100's of outcomes**

## Control the Chaos of Project-Based Planning

**Managing capacity for project-based industries is complex.**

People. Inventory. Compute power. Storage. Supply Chain.

Fixed start and end dates leave no room for error.

Resource bottlenecks delay critical deliverables.

Overestimating capacity wastes budget, while underestimating causes chaos.

*Without accurate forecasting, your team is stuck reacting instead of acting.*

**your secret weapon**

## Capacity Consulting Powered by Technology

We combine expert domain knowledge with custom-built, cutting edge solutions to help you. Here is how it works:

• An audit of your existing workflows and data to create a baseline.

• Forecast future resource needs for every phase of your potential projects.

• Integrate with CRMs and other systems to pull real time data.

• Optimize team utilization across competing priorities.

• Simulate multiple “what-if” scenarios to distill trends and patterns in your projections based on your baseline.

*From post-production and engineering firms to consulting agencies, construction companies, marketing teams, and software development studios, our approach helps project-based businesses optimize capacity, streamline workflows, and align resources with strategic goals.*

![CleanShot 2024-12-26 at 19.24.02@2x](https://sales.whatifi.io/hubfs/CleanShot%202024-12-26%20at%2019.24.02@2x.png "CleanShot 2024-12-26 at 19.24.02@2x")

![CleanShot 2024-12-27 at 16.03.14@2x](https://sales.whatifi.io/hubfs/CleanShot%202024-12-27%20at%2016.03.14@2x.png "CleanShot 2024-12-27 at 16.03.14@2x")

**Proactive instead of reactive**

## How We Help You Plan Better

**Audit Historical Trends**

*Predict resource needs and availability based on project timelines and complexity.*

**Establish Drivers and Bottlenecks**

*Test multiple “what-if” scenarios to understand outcomes before making critical decisions.*

**Integrated Tracking**

*Tie resource consumption to live projects and update plans in real-time.*

**Custom Dashboards**

*Visualize capacity, resource utilization, and financial impact all in one place.*

> ## "I need to lower our likelihood of over or understaffing - both scenarios are death for a firm like ours."
> 
> 
> 
> ![Geoff Holmes headshot](https://sales.whatifi.io/hubfs/Head%20Shots.jpg)
> 
> Geoff Holmes
> 
> Integration Partners

#### Prevent Lost Deals

Capture an extra $100K–$200K in annual revenue by proactively staffing for deals instead of turning them away due to uncertainty.

#### Reduce Runaway Staffing Costs

Save $50K–$100K a year on unnecessary hires and the associated onboarding/training. Avoid emergency contractor fees.

##### Shorten Onboarding

Reduce costly onboarding delays by 2–4 weeks, saving tens of thousands in idle overhead.

##### Avoiding Project Penalties

Prevent late-delivery penalties or client dissatisfaction, which can cost upwards of $25K+ in fines or lost repeat business.

##### Improved Resource Utilization

Boost average utilization by 5–10% across a 10-person specialized team—equivalent to another $60K–$120K in billable hours.

##### Faster Decision-Making

Save managers dozens of hours each quarter that they’d otherwise spend juggling spreadsheets—easily worth $20K+ in manager time.

From the blog

## Case Studies

How we are helping companies win the capacity game.

[![](https://sales.whatifi.io/hs-fs/hubfs/Refuge%20Top%20Banner%20a3.jpg?height=200&name=Refuge%20Top%20Banner%20a3.jpg)](https://sales.whatifi.io/blog/refuge-vfx-forecasting-artist-capacity?hsLang=en)

### [Refuge: Artist Capacity Planning with whatifi Scenario Services](https://sales.whatifi.io/blog/refuge-vfx-forecasting-artist-capacity?hsLang=en)

[![](https://sales.whatifi.io/hs-fs/hubfs/Theory%20Studios%20Banner%20a4.jpg?height=200&name=Theory%20Studios%20Banner%20a4.jpg)](https://sales.whatifi.io/blog/theory-studios-unlocking-project-success-with-whatifi?hsLang=en)

### [Theory Studios: Unlocking Project Success with whatifi Scenario Services](https://sales.whatifi.io/blog/theory-studios-unlocking-project-success-with-whatifi?hsLang=en)

[![](https://sales.whatifi.io/hs-fs/hubfs/Augsense%20Main%20Banner%20a3.jpg?height=200&name=Augsense%20Main%20Banner%20a3.jpg)](https://sales.whatifi.io/blog/how-augsense-uses-whatifi-to-secure-funding-scale-production?hsLang=en)

### [How Augsense Uses whatifi to Secure Funding & Scale Production](https://sales.whatifi.io/blog/how-augsense-uses-whatifi-to-secure-funding-scale-production?hsLang=en)

[View all Case Studies](https://sales.whatifi.io/blog/all?hsLang=en)

![jon cowley head shot](https://sales.whatifi.io/hubfs/1.png)

### Jon Cowley

CEO; 25+ years in film & TV production, Head of Studio + Industrial Engineering

 

[Learn more](https://www.linkedin.com/in/joncowley/)

![ethan peacock head shot](https://sales.whatifi.io/hubfs/3.png)

### Ethan Peacock

Production and Operations Manager for film, TV and VFX. Commerce.

[Learn more](https://www.linkedin.com/in/ethangpeacock/)

![veda ruikar head shot](https://sales.whatifi.io/hubfs/2.png)

### Veda Ruikar

Product Manager and Strategy. Bachelor of Engineering, MBA.

 

[Learn more](https://www.linkedin.com/in/vedangi-ruikar/)

![jason deol head shot](https://sales.whatifi.io/hubfs/4.png)

### Jason Deol

Lead Software Engineer, BSc (Biology) + BSc (Cognitive Systems, Computational Intelligence & Design)

 

 

[Learn more](https://www.linkedin.com/in/jason-deol-216b5021a/)

![alex salgo head shot](https://sales.whatifi.io/hubfs/5.png)

### Alex Salgo

AI Software Engineer - Data Science/Cognitive Science Master of Computing (AI)

 

[Learn more](https://www.linkedin.com/in/alexander-salgo/)

 

 

**Call to action**

## Ready to get started?

Book a call and let's discuss your current capacity concerns and how we can help you better plan for the future.

[Book a Strategy Call](https://sales.whatifi.io/meetings/jcowley?hsLang=en)

[![](https://sales.whatifi.io/hs-fs/hubfs/whatifi%20-%20logo%20500X500.png?width=500&height=500&name=whatifi%20-%20logo%20500X500.png)](https://sales.whatifi.io/whatifi-scenario-services)

whatifi is a tech-enabled consultancy building AI-powered decision-making tools to help leaders plan, adapt, and manage their businesses more effectively.

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