Proactive Capacity Consulting for Project-Based Industries
whatifi Scenario Services is tech-enabled consultancy that supports project-based businesses with real-time, data-driven capacity forecasts.
We help project-based industries pre-plan operational and tactical capacity needs - collaboratively - and provide decision makers with the answers they need to make decisions. Today. Not next week.
Eliminate uncertainty, optimize resource allocation, and deliver on-time and on-budget.
Fixed start and end dates leave no room for error.
Resource bottlenecks delay critical deliverables.
Overestimating capacity wastes budget, while underestimating causes chaos.
Without accurate forecasting, your team is stuck reacting instead of acting.
your secret weapon
Capacity Consulting Powered by Technology
We combine expert domain knowledge with custom-built, cutting edge solutions to help you. Here is how it works:
• An audit of your existing workflows and data to create a baseline.
• Forecast future resource needs for every phase of your potential projects.
• Integrate with CRMs and other systems to pull real time data.
• Optimize team utilization across competing priorities.
• Simulate multiple “what-if” scenarios to distill trends and patterns in your projections based on your baseline.
From post-production and engineering firms to consulting agencies, construction companies, marketing teams, and software development studios, our approach helps project-based businesses optimize capacity, streamline workflows, and align resources with strategic goals.
Proactive instead of reactive
How We Help You Plan Better
Audit Historical Trends
Predict resource needs and availability based on project timelines and complexity.
Establish Drivers and Bottlenecks
Test multiple “what-if” scenarios to understand outcomes before making critical decisions.
Integrated Tracking
Tie resource consumption to live projects and update plans in real-time.
Custom Dashboards
Visualize capacity, resource utilization, and financial impact all in one place.
"I need to lower our likelihood of over or understaffing - both scenarios are death for a firm like ours."
Prevent Lost Deals
Capture an extra $100K–$200K in annual revenue by proactively staffing for deals instead of turning them away due to uncertainty.
Reduce Runaway Staffing Costs
Save $50K–$100K a year on unnecessary hires and the associated onboarding/training. Avoid emergency contractor fees.
Shorten Onboarding
Reduce costly onboarding delays by 2–4 weeks, saving tens of thousands in idle overhead.
Avoiding Project Penalties
Prevent late-delivery penalties or client dissatisfaction, which can cost upwards of $25K+ in fines or lost repeat business.
Improved Resource Utilization
Boost average utilization by 5–10% across a 10-person specialized team—equivalent to another $60K–$120K in billable hours.
Faster Decision-Making
Save managers dozens of hours each quarter that they’d otherwise spend juggling spreadsheets—easily worth $20K+ in manager time.
From the blog
Case Studies
How we are helping companies win the capacity game.
